Which route fits which role › Executive assistant
How to Hire an Offshore Executive Assistant
A dedicated assistant who owns your calendar, inbox, travel and follow-ups.
Best-fitting route
Hire Overseas
An executive assistant gets access to your inbox, calendar and often your accounts, and the job is mostly judgment: what to escalate, what to decline, what to chase. That calls for deep vetting, a person dedicated only to you, and a replacement if the fit breaks. A managed staffing hire covers all three.
Cost: From $2,000/month; most roles $2,000–$4,000/month. No upfront or recruiting fee, month-to-month.
When another route fits better
- Employer of record (EOR): You already know the person you want and they want local employee status.
- Freelance marketplaces: You only need a few hours a week of scheduling or data entry, not an assistant.
What the role usually covers
- Calendar and inbox ownership
- Travel and meeting logistics
- Follow-ups and meeting notes
- Light research and document prep
What to vet for
- Written English: have them draft a reply to a tricky email from your inbox (redacted).
- Prioritization: give them a messy week and ask what they would move and why.
- Discretion: ask how they have handled confidential information before.
- Hours: confirm they can cover your working day in your time zone.
Where to hire
- The Philippines: A deep pool of experienced assistants used to US clients, often working US hours.
- Latin America: Same-day overlap with the US, useful when the assistant takes live calls.
The first weeks
- Share a written list of what they own and what they never touch.
- Start with calendar and inbox triage before money or account access.
- Hold a daily 15-minute check-in for the first two weeks.